East Chiltington Parish Council takes the protection of your data seriously. Our aim is to provide a personalised and valuable service whilst safeguarding our users’ privacy. Collecting some personal information is necessary if we are to satisfy the expectations and requirements of our users and we have set out below what we will do with your personal information.
Visitors to this website
This website does not collect any Personally Identifiable Information (PII) about you when you visit this website, including via Cookies, but please read the details below, which include an explanation of some exceptions.
When someone visits this website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it. . By default, Google Analytics saves your IP address. To maintain your privacy, however, we have prevented your IP address from being saved by Google Analytics.
On some pages of the website, there is a form with which you can send a message to our organisation. The forms can include fields of PII, including your name, email address, phone numbers and postal address.
None of this PII is stored in the website’s database or anywhere else. It is only included in an email, which is sent to the recipient of the form and a copy of it to you.
Members of this website
You can register as a member of this website so that you receive an email alert when news items or events are published on the website by an administrator. When you register, we ask for your name and your email address, which are then held in the website’s database. Subsequently, you will receive an email confirming your registration and issuing your password. With your email address and this password, you can sign in to change your email address or your password or remove your registration from the database. Please note:
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Disclosure of personal information
We collect contact details via the web site for the purposes of providing a service to existing and potential customers. We will never disclose personal details without the consent of the owner. Details are only held for as long as is necessary to fulfil the service request.
Access to personal information
Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulations. If we do hold information about you we will:
Please make any such request in writing using the form here.
If you have any questions or concerns about how your information is used, please contact the Clerk in the first instance by using the form here.
If at any time you feel that we have failed to meet these standards then please either contact us or make a complaint direct to the Information Commissioner using their website https://www.ico.org.uk/concerns.
If you would like general information about Data Protection, the law and good practice please see the Information Commissioner’s website. The Information Commissioner is the Data Protection statutory governing body for England and Wales. Their website is here
Providing Accurate Information
It is important that we hold accurate and up to date information about you in order to assess your needs and delivery the appropriate services. If any of your details have changed, or change in the future, please ensure that you inform us as soon as possible so that we can update your records. Please email the Clerk using the form here
You have a number of rights under data protection law, including the right to request your information and to request that the information be amended or erased if incorrect.
To exercise these rights, you will need to put your request in writing and provide proof of identification. Please email the Clerk using the form here.
This website’s administrators
Administrators can manage the content (text, documents, pictures) on the pages of this website. To do so, the provider of the website creates accounts for administrators, which authenticate them with a username and password and authorise them to do specific administrative tasks.
The only PII held in an administrator’s account in the website’s database is an email address belonging to the administrator. This email address is entered as the username which, with a password, authenticates the administrator. Please note: